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Conditions of use

St Mary and St Cuthbert’s Parish Centre
Conditions of Use
The following conditions apply to all users of the Parish Centre, whether or not they are church members or groups. Please read them carefully, since you will be asked to sign a declaration saying that you have done this and that you or the group or organisation you represent will abide by them.
A. You must keep to the times you have booked. If you need any “setting up” or “clearing away” time, please build this in to your booking. There is a heavy demand for rooms and another group may well be using the room you have booked immediately after you.

B. When you leave the room, please turn off the lights, close the windows and shut the doors. If you are the last group in the Parish Centre, please also check that the lights in all three sets of toilets are turned off and that the fire doors are closed properly.

C. When you use any tables and chairs,please clear them away at the end of your booking to positions agreed with the staff in the Office - unless you know that the next user of the room will need them. When
moving either tables or chairs across the room do not drag them as this damages both the floor and the
chairs - either carry them or use a trolley. When not in use, please store chairs/tables as follows:
Mary        Stack chairs in groups of 4 and stacking tables in groups of 4
Eardulph  Stack chairs in groups of 3 (tables do not stack)
Cuthbert   There are two types of chair and those with round legs stack in 4 with their backs to the
wooden 'spines of the room and the chairs with square legs need careful stacking to avoid damage to the chairs and these should be 10 high and placed in the storage area together with the tables which stack 7 high.

D. The maximum numbers allowed in each room are dictated by the Fire Ofrficer's Certificate and this is agreed as follows: Mary - 100, Eardulph - 50 and Cuthbert - 200. It is improtant that you observe this rule.

E. If any accident happens, report this directly to the Office for recording in the Accident Book (this is a legal requirement). Also, if you find anything to be damaged when you arrive, or any damage occurs during your booking, you must again report this directly to the Office. If the Office is closed you must do this as soon as possible afterwards.

F.  If your groups uses the kitchen or serve refreshments of any kind to the public one or more of those involved must hold a current Basic Health and Hygiene Certificate to comply with the Environmental Health Service rules. When using the kitchen you must not allow anyone under the age of 14 to enter the kitchen area. 

G. There is “NO SMOKING” throughout the Parish Centre. There are alarms in all rooms and they are very sensitive.

H. No posters, notices or other items are to be put on the walls. If you need to display any notices there may be limited space available for this but you will need to obtain permission from the Office first. If permission is given, you must only use the display space allocated to you.

I. There are First Aid Kits in the Kitchen and the Office for you to use if you need them.

J. You and your group members are responsible for the safety of your own equipment and personal belongings. The Church does not accept any responsibility for these and is not normally able to provide any facilities for the storage of equipment.

K. Please note that, if you have a regular booking, it may occasionally be necessary for the Church to reserve the room you normally use for special Church events. However, if this happens we will aim to give you plenty of notice and do our best to arrange an alternative for you.

L. The area designated as a Private Car Park is reserved for use byStaff only at all times.